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PTCC Frequently Asked Questions

About PTCC

1. What is PTCC and what is its role? What was its predecessor body?
2. What happens to assets received by PTCC?
3. What is the relationship between Toronto Conference and PTCC?
4. What is the relationship between the Founding Presbyteries and PTCC?
5. Is PTCC a charity registered with the Canada Revenue Agency?

Grants & Loans

1. What types of grants may PTCC make to the Founding Presbyteries?
2. Does the Board have the authority to assess projects to see if they meet the definition of church development/redevelopment?
3. Are the criteria for applications of over ten percent different than those of a grant of up to 10%?
4. How far in advance must applications be submitted?
5. Is there an application form for a Presbytery to use when applying for a grant?
6. Is there an application form for a Church or Other Charitable Organization to use when applying for a PTCC grant from a Presbytery?
7. How many times a year will the board of directors of PTCC consider grant applications to PTCC?
8. Will grants be forwarded as soon as they are approved?
9. Can a Founding Presbytery apply for successive extraordinary grants for a large project in consecutive years?
10. What will be the source of future additional capital for the ongoing work of PTCC?
11. What other revenue is expected to be received by PTCC?
12. Is the Board of PTCC prepared to make loans to congregations or camps?

PTCC Contact Information

1. How can I contact PTCC?
2. Does PTCC have an email account?

PTCC Corporate Structure

1. How many Directors are there on the Board of PTCC? How are Directors elected? How often do Directors meet?
2. What is the term of office of the Directors?
3. How many Members are there of PTCC?
4. How many Members is each Founding Presbytery entitled to nominate and what is their term of office?
5. How often do the Members meet?

Relationships between PTCC, Congregations & Presbyteries

1. Can a congregation or other charitable organization apply directly for a grant from PTCC?
2. Can the Executive of a Founding Presbytery approve a Capital Grant application between sessions of Presbytery?
3. Must a Presbytery specify the intended use of funds due to them when requesting annual grants up to 5% of capital?
4. What happens if a Presbytery does not use all of its allocation of net annual revenue in a year?


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About PTCC

1. What is PTCC and what is its role? What was its predecessor body?

Presbyteries of Toronto Conference Corporation ("PTCC") is an Ontario non-share capital corporation and registered charity. It was created from the former corporation called "The Toronto West Presbytery Corporation of the United Church of Canada". It holds assets that have been received from various sources including the Toronto West Presbytery Corporation and the Toronto Tri-Presbytery Corporation and uses these assets for the benefit of the presbyteries of Toronto Conference.

2. What happens to assets received by PTCC?

The assets received by PTCC will be invested. The income derived from the investments and on occasion, the capital of the investments will be used to provide grants to the four presbyteries in Toronto Conference (the "Founding Presbyteries" – Living Waters Presbytery, Northern Waters Presbytery, South West Presbytery, and Toronto Southeast Presbytery).

3. What is the relationship between Toronto Conference and PTCC?

PTCC is an incorporated ministry as outlined in Section B.8 of the United Church Manual (2013). Accordingly, the application for Supplementary Letters Patent and the proposed by-laws were subject to review by Toronto Conference to ensure that they complied with the requirements as set out in the policies established from time to time by the General Council or it's Executive. As a United Church incorporated ministry, the ongoing activities of PTCC are subject to the oversight of Toronto Conference.

4. What is the relationship between the Founding Presbyteries and PTCC?

The Founding Presbyteries have entered into an Operating Agreement with PTCC which outlines the basis on which PTCC will use the funds it holds for the benefit of a Founding Presbytery. PTCC is required to provide regular reports to each Founding Presbytery containing information as to the funds held for the Presbytery.

5. Is PTCC a charity registered with the Canada Revenue Agency?

Yes, PTCC is a registered charity; accordingly, it is entitled to issue charitable donation receipts for any donations made to it.



Grants & Loans

1. What types of grants may PTCC make to the Founding Presbyteries?

PTCC may make four types of grants to the Founding Presbyteries. These are:

a) Each Founding Presbytery is entitled to a grant equal to the net annual revenue of PTCC prorated to the account held by PTCC for that Founding Presbytery.
b) Each year, each Founding Presbytery is entitled to request a grant of up to 5% of the capital of the funds held in the account for that Founding Presbytery. PTCC requires three months' notice for a grant request and the intended use of the capital must have been approved by the full court of the Founding Presbytery.
c) A Founding Presbytery may request a grant of not more than 10% of the capital of the funds held in the account for that Founding Presbytery for a major project such as church development/redevelopment. Criteria and procedures have been developed by PTCC for these grants. Only one grant request may be made for each such project. The Founding Presbytery must give six months' notice for such a grant request and the intended use of the capital must have been approved by the full court of the Founding Presbytery.
d) A Founding Presbytery may make an application for a grant of not more than 20% of the capital of the funds held in the account for that Founding Presbytery for a major church development/redevelopment project. Criteria and procedures have been developed by PTCC for these grants. Six months' notice is required for such an extraordinary grant request and the intended use of the capital must have been approved by the full court of the Founding Presbytery.

2. Does the Board have the authority to assess projects to see if they meet the definition of church development/redevelopment?

Yes, PTCC must be satisfied that the purposes of the project satisfy the requirements for a grant. See the PTCC website titled PTCC Grant Criteria & Operating Agreement with Presbyteries for a definition of "Church Development/Redevelopment".

3. Are the criteria for applications of over ten per cent different than those of a grant of up to 10%?

Yes as noted previously, criteria and procedures are contained in the Grants section.

4. How far in advance must applications be submitted?

PTCC requires three months' notice for a grant of up to 5% of the amount held for a Founding Presbytery, and six months' notice for a grant of not more than 10% of the funds held for a Founding Presbytery or for an extraordinary grant of not more than 20% of the amount held for a Founding Presbytery.

5. Is there an application form for a Presbytery to use when applying for a grant?

PTCC has developed application forms for Presbyteries to use in making grant applications. See the Section titled "Application Forms".

6. Is there an application form for a Church or Other Charitable Organization to use when applying for a PTCC grant from a Presbytery?

PTCC has developed an application form that may be used by a Church or Other Charitable Organization in making a grant application to one of the Founding Presbyteries. See the Section titled "Application Forms".

7. How many times a year will the Board of Directors of PTCC consider grant applications to PTCC?

Applications that meet the grant criteria and notice requirements will be considered at each meeting of the Board of Directors of PTCC. It is expected that the PTCC Board will meet at least four times per year.

8. Will grants be forwarded as soon as they are approved?

The timing of grant payments will depend on the payment terms as requested in the grant application. In general, grants will be advanced as needed.

9. Can a Founding Presbytery apply for successive extraordinary grants for a large project in consecutive years?

No. A church development project request from a Founding Presbytery is limited to one-time financial support for that project.

10. What will be the source of future additional capital for the ongoing work at PTCC?

Proceeds from the future sale of surplus real property or personal property transferred from Toronto Conference to PTCC will be allocated to the accounts held for the Founding Presbyteries. Toronto Conference has indicated that funds from the Cedar Glen Fund and the sale of surplus real property which are surplus to Conference requirements will be transferred to PTCC. Such funds will be divided equally among the accounts held for the Founding Presbyteries.

PTCC may receive funds directly from a congregation which is disbanding as part of their Presbytery approved plan under Section G.2 of the Manual (2013). Other funds may come from donations made directly to PTCC.

11. What other revenue is expected to be received by PTCC?

It is one of PTCC's responsibilities to invest its capital in financial assets to provide ongoing revenue for grants to the Presbyteries.

12. Is the Board of PTCC prepared to make loans to congregations or camps?

Not at this time.



PTCC Contact Information

1. How can I contact PTCC?

Emails can be sent to PTCC through its website or directly to secretary@ptccorp.org. Written correspondence can be sent to PTCC c/o The Secretary, 19 Pebblehill Square, Scarborough, ON, M1S 2P8.

2. Does PTCC have an email account?

Yes. secretary@ptcccorp.org.



PTCC Corporate Structure

1. How many Directors are there on the Board of PTCC? How are Directors elected? How often do Directors meet?

There are eight Directors on the board of PTCC. Two Directors are elected by the members from a nomination list submitted by the four Founding Presbyteries. Directors will meet as often as required, at least four times per year.

2. What is the term of office of the Directors?

The Directors serve rotating two-year terms to a maximum of six years, if re-elected. This means one-half of the Board is re-elected or replaced each year.

3. How many Members are there in PTCC?

There are twenty members of PTCC including the eight Directors who are also members, while they are Directors.

4. How many Members is each Founding Presbytery entitled to nominate and what is their term of office?

Each Founding Presbytery is entitled to nominate three members for a three-year term. Members may be re-nominated or replaced at the end of their term.

5. How often do the Members meet?

Members will meet for an Annual Meeting and may meet more often if Special Meetings of the members are called by the Directors.



Relationships between PTCC, Congregations & Presbyteries

1. Can a congregation or other Charitable Organization apply directly for a grant from PTCC?

No, all grant applications must come through and be approved by their Founding Presbytery. Congregations and other Charitable Organizations should apply to Presbyteries directly and should not use PTCC application forms. PTCC Application forms are for the exclusive use of Presbyteries.

2. Can the Executive of a Founding Presbytery approve a Capital Grant application between sessions of Presbytery?

No, a Capital Grant application must have the approval of the full court of a Founding Presbytery.

Net Annual Revenue Grants require a Presbytery approval: By either the Executive or the full court of Presbytery.

3. Must a Presbytery specify the intended use of funds due to them when requesting annual grants of up to 5% of capital?

Yes, the intended use of the funds must be specified.

4. What happens if a Presbytery does not use all of its allocation of Net Annual Revenue in a year?

Each Founding Presbytery is entitled to a grant equal to the Net Annual Revenue from the account held by PTCC for that Founding Presbytery. Amounts of Net Annual Revenue not requested in a subsequent year, at the option of the Founding Presbytery, may be designated as capital in the account held by PTCC for the Founding Presbytery.




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